Job Title: Development Administrative Assistant | Pay Type: Part-Time |
Revised Date: August 2022 | Reports To: Development Manager |
Written by: Carrie DuPre | Approved by: Mark Neff |
The Development Administrative Assistant provides pivotal support to the Development team and provides excellent customer service to our donors. The ideal candidate is a self-starter, has a strong sense of responsibility, and has strong time management skills.
Position Summary:
The Development Team Administrator will report to the Development Manager and is responsible for managing the general upkeep our donor database and acknowledgements process. General upkeep of our donor database includes identifying duplicate accounts, verifying contact information, entering donation data, and correcting data as needed. Management of our acknowledgement process includes creating and mailing acknowledgement letters to our donors. The administrator will also be responsible for supportive tasks for Development revenue generating programs, events, and outreach. The Development Team Administrator will be required to complete Fear Free Certification and Donor Perfect training.
Essential Functions and Job Responsibilities:
- Creating letters to acknowledge general donations, memorial donations, and honorarium donations. Create and implement specialty acknowledgments for events and other special acknowledgments. Other acknowledgement duties will be assigned upon request.
- Proofing major appeal mailing lists for typos, inaccuracies, and duplicates.
- Frequently audit database for inaccuracies and typos. Merge duplicate accounts.
- Administrative support for the Development Team including preparing for major events and fundraising campaigns.
- Office duties, finance department or marketing tasks, and tasks upon request as assigned by Development Manager. Update and maintain Department forms.
- Maintain the overall health of the database.
- Ideal candidate will have excellent customer service skills and feel comfortable communicating with team members, supporters, and partners. Candidate is comfortable setting up and managing information tables at events as needed.
- Applicant must be willing to work 10 – 15 hours per week at our Country Club location.
- Schedule Tuesday, Wednesday, Thursday 9am – 1pm with occasional nights and weekends.
Competency, Skills and Abilities:
- Comfortable using database systems, Microsoft Windows & Excel, and basic computer skills. Canva experience is a plus.
- Self-motivated, able to complete tasks quickly with minimal supervision
- Ability to work independently and with a team
- Strong analytical and problem-solving skills with attention to detail
- Able to securely handle sensitive information
Education and Experience Requirements:
- Valid driver’s license
- Minimum high school diploma
- Database experienced preferred
- Experience in Canva preferred
Physical Demands and Work Environment:
- Must be able to bend, stoop, stretch, stand and sit for extended periods.
- Ability to perform repetitive motions of wrists, hands and/or fingers due to extensive computer use.
- Work environment may be stressful at times, as overall center activities and work levels fluctuate.
- Excellent ability to communicate both verbally and in writing.
- Ability to utilize a personal computer and other office equipment.
- Must be able to lift 40 pounds as needed.
Apply above or send cover letter and resume to Carrie DuPre, Development Manager at cdupre@forsythhumane.org.